7 Best Email Writing Apps: Level Up Your Email Writing Today! (2023)

Discover our helpful guide with the best email writing apps! Become a master of email writing and wow your subscribers with our top tips.

Emails are crucial for communicating with family members, friends, business partners, and potential customers. You must send effective emails to build effective relationships with those around you. 

Because you cannot see the other person you’re communicating with, you must correct the tone, language, and grammar. Then, you must make a positive impression by avoiding basic typos when you compose an email. This can be a difficult task when you send dozens of follow-up emails daily. Fortunately, you do not have to do this alone. There are plenty of email tools, extensions, and apps that can help you.

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What factors influence my readability?

It depends on how the score is calculated. Using short sentences and short words will make your emails easier to read. Using longer words and phrases can make your emails harder to read.

The best email writing apps

1. Crystal

Pricing: There is a free version. The paid version starts at $19 per month.
Use for: business professionals and marketing outreach.

The goal of this application is to help professionals communicate with empathy

The goal of this application is to help professionals communicate with empathy. Gmail is one of the most popular email providers in the world, and Crystal is an application made specifically for Gmail. The program works on any platform that is compatible with Gmail. The goal of this application is to help professionals communicate with empathy.

You can use this application to develop personality profiles for the people you correspond with regularly. Then, the application will make suggestions that help you get the right tone.

This application also provides feedback that is customized to each recipient. That way, you can make it easier to communicate effectively with your team members. If you are willing to upgrade to the paid version, you access email templates that can streamline your communications.

  • The application gives you words, phrases, and styles you should use to communicate with each individual.
  • You can streamline the preparation and wrap-up process for meetings.
  • You can access helpful templates through the paid version.
  • The free version comes with fewer features.
  • The program does not integrate with outlook.
  • Personality profiles are not always accurate.

2. Grammarly

Pricing: There is a free version. Premium starts at $30 per month or $140 billed annually
Use for: Students, business professionals, and marketing outreach

Grammarly: Best email writing apps
Grammarly is an automated proofreader, grammar coach, and stylistic checker that will provide feedback in real-time

Grammarly is an automated proofreader, grammar coach, and stylistic checker that will provide feedback in real time. The free version of Grammarly can detect grammar mistakes, offering automated suggestions that can catch typos, spelling, and stylistic problems. Grammarly can also provide suggestions that help you keep your writing concise.

The paid version comes with vocabulary suggestions, citation suggestions, and numerous other features that are not included in the free version. Grammarly is one of our top grammar checkers. Find out why in this Grammarly review.

  • AI suggests grammar edits and readability improvements
  • Tone and target audience considered in suggestions
  • Free version available
  • Free version is limited
  • Not all suggestions are accurate
  • You need to check and approve suggestions manually

3. Hemingway Editor

Pricing:  Free version available, with a one-time fee of $20
Use for: Students, everyday emailing, corporate employees

Hemingway Editor
The program can also make formatting suggestions that could make your emails easier to read

Hemingway Editor is a free online tool that can help you improve the readability of your emails while also catching grammar issues. For example, this tool can help you detect sentences that are overloaded with adjectives and adverbs that are unnecessary. 

This online tool uses color-coded highlighting to call out mistakes that could be present in your emails. The program can also make formatting suggestions that make your emails easier to read. Using the Hemingway Editor, you can cut the dead weight from your emails, making it easier for you to communicate your point.

  • Free version available
  • Easy-to-use interface
  • Accurately improves writing quality
  • Teaches you how to become a better writer
  • Not suitable for long pieces of writing
  • Grammar and spelling errors are not identified accurately
  • Free version is limited

4. Just Not Sorry

Pricing: Free for a single user. Add more users from $6 to $15 per month
Use for: Business professionals, corporate employees, and students

Just Not Sorry
The tool will highlight weak works using dashed red lines beneath chunks of text

Just Not Sorry is a unique extension for Google Chrome specifically designed to strengthen your writing. It will work on any platform on which Google Chrome is compatible. The tool is ideal for writing emails because it can detect language that might not be appropriate for your recipient.

For example, the application will suggest that you remove weak terms such as “sorry” and “I think.” This can make your writing more concise and help you feel more confident when sending emails.

  • This tool can detect weak words that can strengthen your writing.
  • It clearly explains why you need to remove certain words or phrases.
  • It is easy to install and has a short learning curve.
  • It is only available as a Chrome extension.
  • It only detects a very narrow range of writing issues.
  • The tips can appear repetitive as the app highlights the same issues constantly.

5. Mail Chimp

Pricing: Free version is available, paid subscription starts at $10.99 per month
Use for: Marketing outreach

MailChimp can create newsletter templates and assist with editing messaging to ensure everything works perfectly together

Mailchimp is an all-in-one marketing assistant. Create email newsletters and distribute them to potential clients and subscribers with ease by using Mailchimp. With a focus on healthy contact management practices, campaign design, and data analysis, this application can help its users boost engagement and promote their business.

This tool is ideal for keeping track of newsletter distribution and audience reach. As well as this, MailChimp can create newsletter templates and assist with editing messaging to ensure everything works perfectly together.

  • All-in-one email marketing tool
  • Creates and designs email newsletters with a built-in editor
  • Easy to use
  • Free version available
  • Requires good organization skills to use effectively
  • Free plan is limited
  • Not suitable for affiliate marketing

6. Wisestamp

Pricing: Basic plan is free, pro plan begins at $5.8 per month
Use for: Marketing outreach, business professionals, and corporate employees

Wisestamp easily integrates with email applications such as Gmail for seamless email design

Wisestamp is not quite an email writing app, but it does help with your email marketing by creating sleep and professional signatures. Wisestamp helps you create professional signatures in seconds, including photos, social media buttons, a company logo, and a sign-off or slogan. 

This signature generator tool is a must-have when creating an email that looks polished and professional. This tool easily integrates with email applications such as Gmail for seamless email design. 

  • Creates professional email signatures
  • Integrates social media handles and company website links
  • Free plan available
  • Easy to use
  • Does not create email templates or assist with editing
  • Requires basic knowledge of design
  • Free plan is limited

7. Gmail

Pricing: Free
Use for: All email applications

Gmail is easy to use, with an intuitive interface that allows you to create messages easily

One of the most used applications for email writing is Gmail, a smart email writing application that easily integrates with most platforms. For email writing, Gmail uses a predictive text feature that analyzes your messages and suggests suitable phrases or changes to your writing. This helps write emails more efficiently while keeping a natural tone.

This tool is easy to use, with an intuitive interface that allows you to create messages easily. There are many customization options, such as font style, color, image placement, and more, to create unique email templates.

  • Free to use
  • Intuitive messaging suggestions
  • Smart features to detect forgotten attachments or files
  • Easy to use
  • Can run slowly on poor internet connection
  • Requires a google email account
  • Mailbox can’t be downloaded

My Testing Criteria

How do you decide which email writing apps are right for you? There are several criteria to consider. A few examples include:

  • Ease of Use: No matter how great the features are, they will only help you if you figure out how to use them. The easier the application is to use, the better it is.
  • Versatility: On what platforms can you use the application? Does it work well on mobile devices? Can you use it on iOS and Android? The more versatile the application is, the more effective it will be.
  • Features: What can the application do? Can it detect a variety of mistakes? Can it make helpful suggestions? Are the features customizable to help you meet your needs?
  • Time: Does the email writing app save time? If so, how much time does it save? Your time is your most valuable resource, so you should use it effectively.

Why You Can Trust Me

As a marketer, copywriter, and all-around social media expert, I spend a lot of time evaluating the best ways to get in touch with my audience. Email is the best way to reach out to potential customers and subscribers because it’s personalization. With over five years of experience creating email marketing newsletters and cold outreach templates, I know how to grab the readers’ attention and engage them in content.

Final Word On The Best Email Writing Apps

These are a few top applications to strengthen your email writing. Each application is different, and one might be better for you than the others. You must consider grammar and tone when looking for an email writing application. Find email apps that catch grammar issues; however, you should also use applications that correct your writing style.

Finally, consider the versatility of the application as well. Think about where you write and find an application that works well on your device. When you combine these factors with the price, you should locate an application that can help you improve your email writing capabilities. If you want to use the latest grammar software, read our guide to using an AI grammar checker.

FAQs About The Best Email Writing Apps

How do I find the best writing tool for my emails?

Think about your audience. Are you typically sending business emails? Or are you communicating with friends and family in a way that resembles social media? Consider your needs, compare them to the benefits and drawbacks of email writing apps, and make the best decision for you.

Are email writing plugins and extensions compatible with multiple platforms?

It depends on the plugin. For example, you can use Grammarly to automatically check your work on multiple platforms, including Google Drive. Crystal will also work well with Gmail; however, it might not work with other email accounts, such as Yahoo Mail.

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