The Latest Wunderlist Update is Great for Getting Things Done

wunderlist-2Wunderlist is my GTD software tool of choice. Last week it received an update perfect for getting things done: the #hashtag.

This rather simple update by 6Wunderkinder makes it easier than ever to use Wunderlist to Get Things Done.

I’ve started to use hashtags to add contexts to my tasks. I’ve also begun to append certain To Do items with the #WF and #SM hashtags. WF refers to Waiting for and SM refers to Someday/Maybe tasks.

I use Wunderlist to manage over twenty ongoing projects. Typically, each project gets its own list, inside of which I add various To Dos. The problem with having such a volume of tasks is that it makes it harder to immediately view To Dos by context.

It also means that I regularly have to drag To Dos into a Someday Maybe or a Waiting For list.

What’s wrong with that?

My weekly review is time-consuming.

Time Saved

Thanks to this update, during my next weekly review, I will be able to type in #SM or #WF in the search bar to immediately see all the Waiting For and Someday Maybe tasks across all my projects. This will speed up the process of turning Waiting Fors and Someday Maybes into actionable tasks or into tasks which should be deleted.

I also intend to use hashtags to add contexts to my tasks.

For example, I consider this blog a project. This means it gets its own list, inside of which are between 10-15 To Dos. Now, I can add the #SM for services I am thinking of signing up for. I can add #WF for To Do items, which I am waiting to take action on. And, I can add a context like #cpanel for the actions that related to the backend of my blog.

If Wunderlist isn’t for you, you can always hack a Moleskine notebook like I did.

Please let me know what you think of the latest Wunderlist update in the comments section below.

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8 thoughts on “The Latest Wunderlist Update is Great for Getting Things Done”

    1. Hi Harald,

      If you look at the left hand side of the image on top of this post, you can see my GTD contexts. I have blog, shopping, garden etc. as my contexts. The list displays my actions for each of these contexts.

      Alternatively, you can append each list item with a hashtag that refers to your context e.g. reply to Harald #blog.

      I hope this helps.

      Please let me know if you have more questions.
      Thanks for reading.

      1. Bryan – I think Harald was referring to more specific GTD Contexts vs. Areas of Responsibility. As I see your lists in the above pictures, they look more like Projects and AOR’s (with exception of Call List).

        I did not realize that Wunderlist added Hashtag support until reading this (turns out, search works pretty well for keywords such as #WF or #SM even without making them tags).

        What I have found helpful is:

        – Stole your idea of blank lists to create some visual separation between types of lists (Goals, Rituals, Permanant Areas of Responsibilities, Temporary High-Intensity Projects). Why do you have tasks on your untitled lists?

        – Start every task with a #hashtag verb. An old GTD suggestion that a well written task is already in actionable form, therefore they usually start with verbs (which also provides me with contexts – #call, #draft, #email, #follow-up, #order, #home, #etc). I find that contexts are less important now for GTD since we can do everything everywhere – for the most part. It’s still handy to have a list of calls to make when stuck commuting, or errands when out, or jobs that require home or office if location is specific.

        – Just a suggestion: I find it helpful to have AOR’s called Waiting For/Delegated and Someday Maybe, as it keeps my other lists less noisy, can run through WF/D very quickly at start or end of day (which is more often than my 2x week review) and many items on Someday/Maybe marinate and become projects of there own, many were bad ideas that need to be deleted and not actioned, and again reduces the signal/noise. Some waiting for items must be in projects obviously.

        – I’d love to see easier flexibility in the ability to add/change dates (maybe even start dates) and stars without having to use the mouse.

        – I’d love to have more flexibility about notes and sub-tasks as it comes to printing lists (or selecting two lists to look at – such as Starred and Week).

        1. Hi Sasha,

          That’s some good feedback, particularly about the AORs. I also agree that contexts aren’t as relevant as they were when David wrote the book.

          I’d like Wunderlist to incorporate integration with iCal/Google Calendar.

          I don’t use blank lists much. I blurred out three of my lists in this image as they were personal topics.

          Thanks for reading.

  1. Aidrick Brown

    You can better define project tasks and properly execute them through proofhub project management tool.

  2. Hi, nice review about Wunderlist!

    I’ve got one question cause I actually want to do it the same way but struggle a bit: You say “each project gets its own list”.. What happens to the list, when a project is finished? Do you delete the List?

    I miss an “archive” or so @ Wunderlist for that. Actually I’m with you about one list per project but I don’t like it when I’ve got a dozen lists which I do not use anymore cause the projects are finished ….

    1. Hi,
      Previously, I set up an ‘Archive’ list in Wunderlist and moved my completed tasks there. However, I stopped using this.

      I save notes about my completed projects in Evernote/Simplenote and I delete the lists when I’m done.

      There are a couple of core GTD lists that I never delete though e.g. Inbox, Waiting For, Someday/Maybe.

      I’m thinking of updating this post with a short video. If you’ve questions about what you’d like to see in that video, please let me know.

      Thanks for posting.

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