How much time do you spend writing email?
What kind of mistakes do you make while managing your email at work?
Would you like to spend more time writing or working on important projects and less time staring at Outlook or Gmail?
I wanted to answer these questions, so I recently wrote a guest blog post for Lifehack: 75 Common Email Mistakes You’re Probably Making at Work
In this guest blog post, I explain:
- the importance of netiquette
- how to write an email that gets someone’s attention
- why you should help you colleagues by being concise
- how to keep it professional
- what you need to do to ensure your emails are secure
I also provide some tips for email management.
My Experiences with Inbox Zero
If you are interested in mastering your email, you may also enjoy my post on WorkReadPlay which explains How To Achieve Inbox Zero.
I still practice inbox zero using some of the tips from this blog post – and it’s an approach I recommend if you want to avoid the types of email mistakes I describe in my post for Lifehack.
When I wrote this post, I used Mailbox on my iPhone to manage my email on the go.
Now, I don’t use an email client on my mobile at all.
Instead, I’m more disciplined about checking emails at predetermined times during the time and not when I’m bored or curious about what’s going on.
I also manage almost all of my email accounts through Gmail as this means I spend less time trying to figure out what’s changed since I last used a certain email client or application.
My approach doesn’t always work out and, yes, sometimes I’m not in the loop. However, this approach enables me to become more present with what’s going on around me.
And I’m spending more time writing too.
Seven Days Without Email
Recently, I even went on holidays for a week. And I didn’t check email for seven days.
This is the longest I’ve gone without checking my email in three years.
It felt disconcerting at first, but once I accepted I was disconnected from the grid, I lost the desire to login to my email accounts.
When I returned, it took me two hours to process my emails, but – curiously – my life hadn’t fallen apart while I was away from my inbox.
If there’s one lesson I’m taking from my self-imposed digital fast; it’s that email should be a tool for our work and not work in itself.
Please read and share my post on Lifehack and let me know about your tips for avoiding common email mistakes.